This tutorial provides detailed instructions on how to reconcile credit card transactions in the Skyward system. By following these steps, you can ensure accurate and efficient processing of your transactions.



Prior to creating an invoice in Skyward, the invoice must be accessibile in a digital format.


Steps to Reconcile a P-Card Transaction in Q


Step 1: Accessing Transactions

  • Navigate to Accounts Payable > My Credit Card Transactions in Skyward.
  • Alternatively, use the live tile on your Skyward dashboard.

Step 2: Filtering Transactions

  • In the browse view, adjust the Filter to 'Imported' to view only unreconciled transactions.

Step 3: Selecting a Transaction

  • Use the browse view and click the Arrow icon next to a transaction you wish to reconcile.

Step 4: Reviewing Auto-populated Fields

  • On the General tab, review the fields automatically populated from the credit card file:
    • Fiscal Year
    • Credit Card
    • Transaction Date and Time
    • Credit Card Used By
    • Vendor
    • Entry Amount
    • Created By
  • Note: Do not modify these fields.

Step 5: Updating Required Fields

  • Populate the 'Purchase Orders' field with the associated purchase order number.
  • Modify the 'Description' field to detail the entire purchase.

Step 6: Saving Changes

  • Click 'Save Changes'.
  • Disregard the warning about deleting information and click 'Save Changes' again.

Step 7: Attaching Documentation

  • Click the 'Attachment' link.
  • In the attachments display, click 'Add Attachment'.
  • Select the necessary file and, if needed, add a comment.

Step 8: Selecting Purchase Order Details

  • Click 'Select Purchase Order Details'.
  • In the dialogue, select the applicable checkboxes under 'On Credit Card Transactions'.
  • Ensure 'Receipt Quantity', 'Unit Cost', and 'Entry Amount' match the Imported Transaction Total. Adjust if necessary.

Step 9: Submitting the Reconciliation

  • Return to the General screen and click 'Submit'.

Step 10: Completion

  • You have now successfully completed the p-card transaction reconciliation process.


Conclusion

By following these steps, you can efficiently reconcile your credit card transactions in Skyward, ensuring accuracy and compliance with your organization's financial procedures.